 Whyalla Steel City Sportfishing Club Constitution
CONSTITUTION OF THE STEEL CITY SPORTFISHING CLUB
(as amended May 2011)
NAME.
1.
(a) The name of this body shall be the Steel
City Sportfishing Club and it shall
hereafter be referred
to as the ‘Club’.
(b) The Club’s colours are Black and Gold
GOALS.
2.
(a) To
promote interest in Sportfishing.
(b) To promote good fellowship among those
interested in fishing.
(c) To
educate, train, coach and encourage members of the Club.
(d) To do
all such things and acts conducive to the furtherance of the objects
and
interests of the Club.
MEMBERSHIP
3. Any person shall be
eligible for membership
4.
(a) The
annual membership fee for all classes shall be determined at the Annual General
Meeting or before at a general meeting in each year.
(b) Persons
up to and including the age of sixteen years shall be eligible to join as
junior members at such special fee as shall be determined but they shall not be
entitled to hold office, or vote, or take part in business procedure at
meetings of the club. Juniors must join
with a carer/parent adult.
(c) Social
membership, non-voting and non-competition fishing for club/ANSA, is available
to friends of members. Social members are not entitled to hold
office.
5. A properly constituted
Annual General Meeting or Special Meeting may appoint any person as a life member or a honorary
life member of the club in recognition of services rendered in promoting the interest and objects of the
club. The minimum requirement for life
membership
shall be ten (10) years continuous service.
6. Any member may resign from
the club and such resignation must be in writing and forwarded
to the Secretary of the Club.
7. Upon any person ceasing to
be a member of the club for any reason whatsoever they shall
not be entitled to the
return of their membership subscription or any portion thereof.
8. (a) The Committee may expel from the club or
otherwise punish or penalize any member whose conduct, in the opinion of the
Committee, is discreditable or injurious to the character or interests of the
Club.
(b) Before any member is expelled or otherwise
punished or penalized their conduct shall be
enquired into by the Committee and the member shall be given the opportunity to
defend themselves or to justify or explain their conduct. Provided that a quorum is established and
the majority of the Committee present when the matter is enquired into, is of
the opinion that the member has been found guilty of such conduct or action as
aforesaid, then the Committee may expel or suspend themfrom membership or otherwise punish or penalize them.
(c) Should
any member fail to appear at an enquiry conducted under clause 8(b) hereof, or
any adjournment thereof, the Committee
may proceed in that member’s absence to conduct the said enquiry and to make
its findings as hereinbefore empowered.
GENERAL MEETINGS
9. The Annual General Meeting of the members shall be held in the
month of June in each
year, and members shall be given notice in writing
or by internet communication, at least
fourteen days before such
meeting.
10. The annual report and audited balance sheet or financial
statement shall be submitted to
members at the Annual General Meeting.
11. The Annual General Meeting or Special
General Meeting, may make by-laws
necessary for proper administration of the Club. Any by-laws so made shall not
be repealed, added to or amended unless or until:
(a) Notice of intention
to propose such repeal, addition or amendment is first given in writing by a member of the Club to the Secretary of the
Club not later than 30 days prior to the date of such Annual General Meeting (or
Special General Meeting) and included in the agenda
for such meeting,
(b) Such
repeal, addition or amendment is proposed at such Annual GeneralMeeting
or Special General Meeting and is approved by not less than two-
thirds of the members of the Club present at such meeting and voting
thereon.
12. The Election of Officers and
the Committee for the ensuing twelve months shall take place at the Annual General
Meeting together with any other business mentioned in the notice paper
convening the meeting.
13. A Special Meeting of members
shall be called at the request of the President or the Secretary or any five
members of the Committee or at the written request of any five financial
members of the Club. Such meeting shall be held within thirty days of such
request and all members shall be notified in writing no less than ten (10) days
before such meeting.
14. The President of the Club shall
be the Chairperson at all General Meetings,
AGM’s and Special Meetings. Should the President not be present then the
Vice-President shall be chair, and if the Vice-President not be present, the
members shall elect a member to take the chair.
15. (a) At all meetings the Chairperson’s decision
on points of order shall be final.
(b) The Chairperson
shall have the casting vote in addition to a deliberative vote.
16. The quorum for a General Meeting, AGM and
Special Meetings shall be six members present.
17. If at any general meeting there be no quorum
within 30 minutes of the time appointed for the
meeting then the meeting shall lapse unless a majority of the members present
decide to adjourn the meeting
for a period not exceeding 14 days. If there be no quorum present within 30 minutes after the time
appointed for such adjourned meeting then the meeting shall lapse altogether.
18. Only members present in person shall be
entitled to vote – subject to section 4(b).
COMMITTEE
19.
(a) The business and affairs of the Club shall be under the control
of the Committee, provided however, that in the case of extreme urgency the
committee shall not take any action contrary to decisions made at a general
meeting.
(b) The
Committee may, subject to the decisions made at General Meetings, exercise all the powers of the Club and do all such things as may be
done by the club of which it considers necessary or expedient to carry out the
objects of the Club.
20. The Committee shall consist of a maximum of
eight members:
(a) The President, a Vice
President, a Secretary, a Treasurer, a Weighmaster, here-in after
called office bearers and
(b) Up to three other members of
the Club may be elected and may be given the positions of Assistant Secretary
or Activities and/or Fundraising Officer.
21. All members of the Committee must be financial
members of the club.
22. Should any vacancy occur, in the Committee or
Office Bearers of the Club other than in the
normal course of the elections, such vacancy shall be filled at the following
general meeting
of the club and such member duly elected shall hold office for the unexpired portion of the predecessor’s term.
23. The Committee shall meet as often as may be
required to conduct the business of the Club.
President or the Secretary or five members of the Committee shall have the
power to call a meeting of the
Committee. The President of the Club shall take the chair at all committee meetings. Should the President
not be present the Vice-President shall be elected
to the chair and if the Vice-President not be present the Committee shall elect
one of its members to take the chair.
24. The chairman at all committee meetings shall
have a casting vote in addition to a deliberative vote.
25.
(a) The
Committee shall have the powers to delegate any of its powers to a
sub-committee to deal with any particular matter or matters and upon such terms
as the Committee may think fit.
(b) All
acts or decisions done or made by any meeting of the Committee or any member
thereof shall, notwithstanding that it be afterwards discovered that there was
some defect in the appointment of such member or all or any members of the
committee, be as valid and effective as if they had all been properly
appointed, unless it is proved that the appointment was made in fraud or bad
faith.
26. The quorum for Committee Meetings shall be three
members present in person.
ELECTION OF COMMITTEE
27. Nomination for each candidate for election as office
bearer or Committee member shall be proposed and seconded respectively by two
members at the Annual General Meeting. Contested
offices shall be subject to ballot at the Annual General Meeting of the members present and voting
thereon.
28. No person shall be eligible unless they area financial member of the Club.
29. The election for the office bearers and the other Committee members
shall be by ballot of members
present and voting thereon, held at the Annual General Meeting. No ballot shall be required when the number of
candidates nominated for each office does not exceed the number of vacancies and they shall be
declared duly elected.
DUTIES
30.
(a) The Secretary shall carry out the duties under the direction of
the Committee and keep a true record of all minutes of all meetings,
attend to correspondence, issue notices of meetings, keep records and carry out
such duties as the Committee may from time to time direct.
(b) The Treasurer shall receive all moneys
payable to the Club and give receipts for same. All moneys so received shall be
paid into the banking account of the Club. The Treasurer shall present at each
general meeting a balance of the finances of the Club and shall keep proper
books of accounts of all moneys received and disbursed and generally perform
all such duties as are directed by the Committee from time to time.
FINANCE
31. The financial year shall be from 1st May to 30th
April
32. All moneys of the Club shall be paid into the account of the Club
at such financial institution
as the Committee may from time to time direct.
33. No moneys shall be drawn from the Club’s account save by cheque
signed by the bank signatories
authorized by the Committee. No cheque shall be signed or money withdrawn unless withdrawal has been approved by
the Committee, or in the case of urgency, by the President or Secretary.
34. The books and accounts of the Club shall be audited annually by an
auditor appointed by the
Annual General Meeting.
35. ANNUAL AUDIT
The
AGM shall appoint an auditor, and if no person be available the Committee shall have the responsibility to appoint
an auditor. The auditor may be any
person prepared to do it, other than
the Treasurer and cheque signatories.
36. TRUSTEES
Unless otherwise determined, the members of the Committee of the
Club for the time being shall be deemed to be the Trustees of the Club, to hold
any property real and personal belonging to the club.
AMENDMENTS TO THE CONSTITUTION
37. This shall be the only Constitution of the Steel City Sportfishing
Club and shall come into force forthwith and shall not be altered, varied,
added to or repealed unless two-thirds of the financial members present at any
Annual General Meeting or at a meeting specially convened for that purpose are
in favour of such alteration, variation, addition or repeal.
38. The property assets and income of the Club, wherever derived, shall
be applied towards the promotion of the
objects of the Club, and no portion thereof shall be paid or transferred either directly or
indirectly by way of dividend, bonus or otherwise by way of profit to members generally on the Club.
Proved that nothing therein contained shall prevent
the payment of interest or money borrowed from any member of the Club. Should the Club for any reason whatsoever
cease to function, any member or person holding
any Club moneys or property shall forthwith pay the same to the Committee.
39. The Club shall be dissolved by an Extra Ordinary Meeting convened
solely for that purpose. Should
there remain any surplus after the satisfaction of all debts and liabilities,
the same shall be given or transferred to some other Institution or Institutions
having similar objects or to some Charitable Institution as may be determined
by the Committee.
INTERPRETATION
In this constitution masculine includes feminine, and vice versa.
“In writing” or “written” means and includes printing or other means
of representing or reproducing words in visible form.
Words importing singular include the plural and words importing
plural include the singular where the context permits.
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